Built for HVAC Contractors

Handle 10x More CallsDuring Peak Season

From July AC breakdowns to winter furnace failures, Office Genie captures every HVAC call -- even when you are handling 50 calls a day on rooftops.

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Free local number14-day free trialSetup in 5 minutes

24/7

Always On

50+

Calls/Day

<3s

Answer Time

See How Office Genie Handles HVAC Calls

Breakdowns, reschedules, emergencies, new installs -- handled professionally, every single time.

AC Breakdown

11:20 AM -- Peak Summer

Our AC stopped working and it's supposed to hit 95 today. Can someone come look at it?

Thanks for calling Rodriguez HVAC! I'm sorry about the AC. Let me check today's schedule... We have a technician available between 2 and 4 PM this afternoon. Would that work?

Yes, please. The sooner the better.

I've got you booked for this afternoon. Can I get your name and address so our tech knows where he's headed?

Sarah Winters, 203 Birch Lane.

All set, Sarah. Today between 2-4 PM at 203 Birch Lane. We'll text you when the tech is on the way.

Same-Day Emergency Booked

Reschedule Request

3:45 PM -- Furnace Tune-Up

I have a furnace tune-up scheduled for Thursday but I need to push it back. Can we do next week?

Sure thing! Can I get your confirmation number or the name on the account?

Under Williams, confirmation 78412.

Found it -- Mrs. Williams, furnace tune-up Thursday at 9 AM. I can move you to next Tuesday or Wednesday. Any preference?

Tuesday morning works.

Done! You're rescheduled to Tuesday at 9 AM. You'll get a confirmation text, and someone from our team will confirm as well.

Rescheduled Successfully

Heating Emergency

11:40 PM -- Furnace Failure

Our furnace just shut off and it's below zero outside. We have a baby in the house -- we need help now.

I completely understand the urgency. I'm going to get you connected to our emergency technician right away. Can I grab your address and a callback number before I transfer?

891 Cedar Court. My cell is 555-214-7803.

Got it. 891 Cedar Court, 555-214-7803. Transferring you now to our on-call tech -- please stay on the line.

Warm Transfer to On-Call Tech

Service Inquiry

2:15 PM -- New Construction Install

Hi, I'm a general contractor. Do you guys handle HVAC installs for new builds?

We do full HVAC installations for new construction -- ductwork, furnaces, AC units, the complete system. Are you working on a project now?

Yeah, 3,000 square foot custom home breaking ground next month. Need to line up an HVAC sub.

That's exactly what we do. Let me get your details so we can set up a walkthrough and estimate. What's your name and the best number to reach you?

Lead Captured for Estimate

Every scenario handled. Every caller taken care of. 24/7/365.

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The Math Is Simple

A receptionist costs you more. And does less.

Traditional Receptionist

$3,000+/month minimum

Salary, benefits, taxes, training

Works 9-5 weekdays

Lunch breaks, sick days, holidays off

Needs training

Learning curve, occasional mistakes

Can handle 1 call at a time

Peak season callers get busy signal

Needs desk space

Computer, phone system, office setup

BEST VALUE

Office Genie

$199/month

All-inclusive, no hidden fees

Works 24/7/365

Never takes a break, sick day, or holiday

Ready in 5 minutes

Perfect from day one, learns your business

Unlimited simultaneous calls

Never a busy signal during peak season

Cloud-based

No equipment, no office space needed

$199/mo

Replaces $3,000+/mo receptionist

Everything Your HVAC Business Needs. One Price.

Built for HVAC contractors who need to capture every call during peak season

24/7 Call Answering

Every call answered professionally. Peak summer or midnight furnace failure -- never goes to voicemail.

Smart Scheduling

Books appointments directly into your calendar. Manages your entire crew's availability across service zones.

Auto SMS & Email

Confirms every appointment automatically. Sends reminders so customers are home when your tech arrives.

Spam Blocker

Blocks telemarketers and robocalls. Only real customers with real HVAC problems reach you.

Call Recordings

Every call recorded and transcribed. Review any conversation anytime for training or disputes.

Team Management

Handles multiple technicians. Routes calls by skill level -- senior techs for installs, juniors for maintenance.

After-Hours Handling

Captures late-night emergency calls. Books furnace and AC jobs while you sleep.

Emergency Detection

Recognizes urgent situations like no heat with a baby or AC out in extreme heat. Routes critical calls immediately.

Maintenance Scheduling

Handles seasonal tune-up bookings, filter reminders, and maintenance contract renewals automatically.

One captured emergency call pays for the entire year.

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Simple, Honest Pricing

Everything you need. Nothing you don't.

$199

per month

14-DAY FREE TRIAL

Unlimited calls & text messages

Your dedicated phone number (free)

24/7/365 AI receptionist

Smart booking & scheduling

Team calendar management

Customer self-service portal

Call recordings & transcripts

Automatic SMS & email confirmations

Spam blocker included

Analytics & reporting

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Free local number included -- You won't be charged for 14 days -- Cancel anytime

Real Results from Real HVAC Pros

"Last summer was chaos. Busy signals all day during the heat wave. This year with Office Genie, we captured every single call. Revenue up 35% during peak season."

Mike Rodriguez

Rodriguez HVAC Services, Phoenix AZ

Using for 6 months

"We used to miss half our after-hours calls. Now every furnace emergency gets answered instantly. The warm transfer feature is a game changer."

Lisa Chen

Comfort First Heating & Air, Chicago IL

Using for 9 months

"Three crews in the field and no one to answer the phone. Office Genie handles everything -- bookings, reschedules, even maintenance contract renewals."

Dave Kowalski

Kowalski Climate Control, Minneapolis MN

Using for 4 months

Questions HVAC Contractors Ask

Can it handle peak season call volume?

Absolutely. Office Genie handles unlimited simultaneous calls. When it's 100 degrees and your phone is ringing non-stop, every single caller gets answered professionally.

Will customers know it's AI?

Most don't notice. It sounds natural and professional. We have a 97% positive caller feedback rate from actual HVAC customers.

Can it handle real emergencies like no heat in winter?

Yes. It detects emergency keywords like 'no heat,' 'baby in the house,' 'furnace won't start,' and 'AC out in extreme heat.' These calls are flagged as urgent and you're notified immediately or warm transferred.

Does it handle maintenance contracts and tune-ups?

Yes. It schedules seasonal tune-ups, handles filter change reminders, and can manage maintenance contract renewals -- all automatically.

How long does setup take?

Most HVAC businesses are live in minutes. You get a phone number instantly, add your services and hours, and you're ready to take calls.

What if I want to cancel?

Cancel anytime from your dashboard. No contracts, no cancellation fees, no questions asked.

Every Minute You Wait, Another Call Goes to Voicemail

Start answering every call today. Capture jobs while you are on the roof.

Get Your Free Trial Number

Setup in 5 minutes

Free local number included

You won't be charged for 14 days

Cancel anytime

Join HVAC contractors capturing every call during peak season